Moving to a new office is a likely scenario for many businesses and though it can be a lot of hard work, it presents an opportunity for creativity and improvement, which can offer greater productivity and a more positive workforce. Here are some top tips for preparing for your office move.
Planning and Preparation
Planning is key to a successful office move so begin by considering your goals. Perhaps the company is in need of a makeover or you may be looking to expand or reduce. Whatever the situation, your office designers will work with you from the initial design through to selecting innovative and high quality office furniture to create a space that provides clients with a lasting impression, improves the functionality of the business and offers staff a more uplifting – and maybe even fun – environment.
Start by creating a map of your current floor plan and the positioning of desks and staff. After this you will need a map for the new destination. It won’t be easy designing a new seating plan so seek advice from a small selection of trusted colleagues. After all, too many cooks can spoil the broth! Bring in your IT team at this stage too as their knowledge and skills will be invaluable when it comes to creating a smooth transition between offices.
Inform all staff of the plans well in advance to limit confusion and questions and provide them with crates from the moving company to pack up their belongings.
With so much information flying around and ever-evolving checklists, it can be a dizzying experience, so put together a Moving Matrix to keep your plans, maps, timetable, contacts and budget in one place.
Do a quick run-through to make sure all crates and equipment are labelled correctly. If possible, schedule a tour of the new site and its surrounding areas or provide everyone with a map with key information. There will always be questions or issues so have an IT colleague and a facilities manager on site to offer help and advice.
With so much moving about, things can easily be lost, so designate a lost property area in the new office for any unmarked crates and miscellaneous items that will inevitably appear.
There is a lot to think about during an office move so it’s important to be prepared for every eventuality, but with expert planning and the right team in place, you can look forward to a more efficient, productive and positive workplace.
To see some examples of office spaces we have created, click here.